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Archives & Special Collections

Special Collections Reading Room Policies

  1. Special Collections Reading Room is open to researchers Monday through Friday from 8:30am until noon and from 1:00pm to 4:30pm. 

  2. Special Collections materials do not circulate and may only be consulted in the Special Collections Reading Room.

  3. Access to Special Collections materials is provided by appointment only. All requests should include proposed dates of visit and a list of specific materials the researcher wishes to access. As some materials are held in off-site storage, requests should be made at least seven to ten business days in advance.

  4. Some Special Collections materials may be brittle or fragile. The department reserves the right to limit access to materials due to item condition.

  5. No food or drink is permitted in the Special Collections Reading Room.

  6. Only a laptop computer, tablet, phone, or pencil and paper are permitted on the Reading Room table.

  7. Personal items such as bags, backpacks, coats, umbrellas, books, and folders must be stowed while viewing Special Collections materials. As a security measure, the staff reserves the right to inspect all personal items that have been brought into the Special Collections Reading Room.

  8. Research materials from outside of the Special Collections department, including books from the Library’s circulating collection, may not be used in the Special Collections Reading Room.

Usage Guidelines

  1. Researchers may view up to five rare books at a time.

  2. Researchers may view a single archival box at a time. The rest of the boxes must remain closed and stay on the provided cart.

  3. Only one folder may be out of the box at any given time. Department-provided flags should be used to mark the removed folder’s location within the box.

  4. Researchers must maintain the order of folders within a box and of items within the folders. If a mistake in arrangement is suspected, please notify staff. Do not attempt to rearrange the material yourself.

  5. Researchers must exercise all possible care to prevent damage to Special Collections materials. Materials should not be written on, leaned on, altered, folded, traced, or handled in any way likely to inflict damage.

  6. Staff should be notified of any materials needing attention.

  7. Digital photography without flash is permitted for educational, research, and personal use only.

  8. When citing the materials, please include any relevant information such as collection title, box and folder number, or book title, author, and date. The repository title may be listed as Tarlton Law Library, The University of Texas at Austin.

  9. The department is unable to conduct personal research. If you need research assistance, The Briscoe Center for American History, Harry Ransom Center, and Texas State Library and Archives Commission maintain active lists of researchers for hire.

Reproduction Guidelines

  1. The department will fulfill reasonable digitization requests for a fee. Please contact archives@law.utexas.edu for a quote. The department reserves the right to decline reproduction requests due to limited staffing or poor condition of the materials.

  2. Reproductions will not be made for material where a digital facsimile is available online.

  3. Reproduction requests will be fulfilled in the order in which the payment has been received. Please allow up to six weeks for delivery.

  4. Most reproductions will be delivered as digital download in PDF format, unless agreed upon otherwise. Reproductions of photographs will be delivered as digital download in TIFF format, unless agreed upon otherwise.

  5. All materials are made available for the purpose of educational, research, and personal use only and may be protected under the United States copyright law (Title 17 of the U.S. Code). Tarlton Law Library is unable to grant commercial use or permissions. Researchers are responsible for determining the copyright status of the materials and for obtaining the necessary permissions from the rights holders for purposes beyond fair use.